Customizable Column Filters in Dashboards:
In dashboards, users can now define dynamic filters at the column level to specifically narrow down datasets (e.g., filtering for existing application numbers or amounts > €50,000). The system-defined data permissions remain strictly untouched; users cannot override base filters and will continue to see only the records they are authorized for. To speed up daily workflows, these individually configured filter setups can be saved as personal views and set as default. This strengthens users' self-service capabilities and significantly reduces administrative effort, as a dedicated, hard-coded dashboard variant is no longer required for every specific data query.

Logged Interventions in Running Processes:
Via a new security role, authorized administrators or key users can retroactively correct form values in already running instances. Since all changes are transparently logged in an audit trail, complete audit-proofness and traceability are maintained. This allows for targeted error corrections of user inputs without having to cancel or restart processes.

Dynamic Overwriting of Permissions:
An additional security role allows the ad-hoc adjustment of permissions within running processes. This primarily serves to prevent deadlocks in workflows – for example, if an assignment was forgotten in the original process definition or an unforeseen personnel change occurs. Processes can thus be reassigned and continued during runtime.

Extended Testing for External Triggers:
Previously, testing processes that react to external events (such as SharePoint triggers) was often tedious, as the actual event had to be physically triggered in the third-party system. From now on, the required initial data can be directly populated or simulated within the system when starting a test run. In the case of a SharePoint event, for example, an existing list item can be specifically selected to base the test process on. This decouples process modeling from the connected third-party system, significantly accelerates the development cycle, and enables reproducible test runs under realistic conditions without having to use real webhooks or live events.

Task Management in the Exchange Connector:
The Exchange Connector has been expanded with operations (create, read, update, delete) for Exchange tasks. This allows tasks to be managed directly from the process flow in Microsoft Exchange or Outlook. This integration enables process-driven to-dos to be automatically delegated to task lists and their status kept in sync across systems.

Dynamic Dashboard Rules:
In the Dashboard Designer, rule sets can now be applied, analogous to the established logic from the Form and Template Designer. For example, specific dashboard elements or individual table columns can be dynamically shown or hidden based on the logged-in user's group membership. Through this role-based visibility control, consolidated, cross-departmental dashboards can be designed. This increases clarity for users and significantly reduces administrative maintenance effort, as redundant dashboard variants for different roles no longer need to be maintained.

Deactivate Users & Groups (Soft-Delete):
User accounts and groups can now be set to inactive, causing identities to immediately lose their login rights and be hidden from the system-wide user search. Unlike a hard delete, referential integrity is preserved: historical process data, assignments, and audit logs continue to point to the correct record. This is particularly valuable for complying with regulations during employee departures or temporary absences.

Extended Microsoft Entra ID Synchronization:
The Entra ID connection now offers advanced filtering and mapping options. The groups to be synchronized can be specifically filtered, reducing synchronization overhead and keeping the local database consistent. In addition, it can now be configured that objects deleted in Entra ID are only deactivated in the target system instead of deleted, in order to protect the consistency of historical assignments.

Runtime Filters in the Table Control:
Users now have the option to apply direct column filters at runtime within the Table Control. Especially for forms with extensive item data, long order lists, or complex material master data, this enables immediate, client-side filtering. Users can locate and process specific entries significantly faster without having to model complex search logic or additional filter fields in the form beforehand.

Automatic Number Ranges in Tables:
A new column type is available for the Table Control, allowing number ranges to be referenced. When adding a new table row, a sequential, unique number is automatically generated. This function enables the efficient creation of structured item data such as order lines, inventory lists, or invoice numbers directly within a table.

Central Text Modules in Master Data:
Globally usable text modules can now be created in the master data. These serve as centralized elements for recurring content, such as email signatures or standard notifications. Thanks to central management as a "Single Point of Truth," adjustments to standard texts will only need to be made in one place in the future. This significantly reduces administrative maintenance effort for text changes and ensures consistent communication content.

SharePoint Connector Update:
The SharePoint Connector has been optimized for more complex scenarios. When creating or updating a SharePoint entry, content types as well as document templates can now be specifically targeted and populated. This allows seamless integration into existing SharePoint structures. Additionally, display names for URL columns are now supported, increasing the usability of data storage in the target system.

Dynamic Manager Search:
A new expression enables the dynamic determination of managers directly from central user management. If, for example, a person is selected in a form, the system can resolve the corresponding manager at runtime. This automates and simplifies the modeling of escalation or multi-stage approval workflows, as dynamic routing is realized without approval steps having to be hard-coded or manually assigned in the process.

Dynamic Group Search:
The User Search has been expanded and now also supports targeted searches for user groups. As a result, groups can be dynamically determined at runtime and referenced in the process. This increases flexibility in process modeling.

Flexible Date Formatting:
A new expression makes it possible to format date values arbitrarily or to extract specific components – such as just the year or the month. This flexibility significantly facilitates the structured further processing of date information, for example to generate dynamic file names, build individual reference numbers (e.g., using a year-month schema), or adapt date formats exactly to the interface requirements of third-party systems (APIs).

Ignoring Weekends in Wait Actions and Escalations:
The configuration of wait actions and escalation levels has been expanded with the option to explicitly ignore weekends in deadline calculations. This allows wait times to be calculated precisely based on real business days instead of just calendar days. If, for example, a three-day escalation period starts on a Friday, the timer pauses over the weekend. This systematically prevents premature escalations and ensures that assignees have the full net processing time available.

New Link Format in Data Lists:
"Link" is now available as a new column format in data lists, rendering URLs directly as clickable hyperlinks in the list view. Users can thus jump to external resources, referenced documents, or linked datasets directly from the overview without having to open the respective list entry in detail first. This significantly accelerates cross-system navigation and ensures much more efficient access to linked third-party systems.

Optimized User Experience & Editor Layout:
The presentation of toolboxes in the designers for Forms, Dashboards, and Templates has been fundamentally revised: The toolbox is now docked next to the workspace instead of overlaying the actual content as an overlay. This prevents hidden UI elements, eliminates the constant manual opening and closing of the toolbar, and thus ensures a significantly smoother, uninterrupted modeling workflow. Alongside this, detail improvements have been made, such as refined number formatting in Table Controls, which increases the readability and consistent display of numerical data.

LDAP Interface – Automatically synchronize user data
With the new LDAP interface, you can connect linqi directly to your internal user management (e.g. Windows Active Directory) via the corresponding process actions. This saves time and reduces errors in data maintenance.
What does this mean for you?

• Automatic onboarding: When a new colleague starts, the system can automatically create a user account.
• Simple permission management: Group memberships (e.g. "Marketing" or "Sales") are automatically synchronized.
• Less manual effort: Changes in your IT structure are adopted directly without requiring duplicate work.
  Note: By default, this feature is disabled. If you want to use this feature, you must first enable it for the respective tenant in the tenant administration.

Remote PowerShell Connector: These functions allow you to interact with a Windows target server via remote PowerShell directly from a process. Click here for details
Note: This feature is only available in a Windows on-premise installation. By default, this feature is disabled. If you want to use this feature, you must first enable it for the respective tenant in the tenant administration.

JSON Parser: This feature provides a way to parse JSON text and use it as placeholders. For example, you can generate JSON via an AI action and then parse it afterwards.
Note: By default, this feature is disabled. If you want to use this feature, you must first enable it for the respective tenant in the tenant administration.

Repeating text blocks: You can now define a repeating text block in rich text. For example, you can display a text block with heading, text, and image for each table row.

Generate random text: This new expression allows you to generate random text. For example, you can use this to generate a password.

Lookup lists SQL backend: You can now store the contents of a lookup list not only in the linqi database, but also in an external SQL database. For example, you can connect your existing databases for configuration purposes.
Note: You must enable the SQL Connector feature for this.

Custom security attributes in Entra ID: The Entra ID integration now also allows you to assign custom security attributes as user values.

Exchange Connector – Enforce NTLM: You can now select NTLM as the connection type in the Exchange Connector. In this case, NTLM is enforced and not negotiated between Kerberos and NTLM.

Force OCR: The AI text recognition now allows you to enforce OCR. This is helpful when machine-readable text and images with text are mixed.

AI Process Actions: Your processes are now even smarter: Use AI actions to automatically analyze content, translate, or generate text in real time. This saves time, reduces manual tasks, and increases the efficiency of your workflows. Everything runs on our hosted, secure infrastructure – no need to worry about hosting or setup.
Note: You must enable the AI process actions feature for this.

Process Table Quick Edit: The process tables on the dashboard now offer a convenient quick edit feature. The table is displayed in full-screen mode – on the left you see all entries, on the right the corresponding form. After submission, the system automatically jumps to the next process, allowing you to handle tasks even faster and more smoothly.

Custom SMTP Servers: Administrators can now configure their own SMTP server in the Global Admin. All outgoing emails will run through the company’s server – for more privacy, brand identity, and full independence.

Searchable Dropdowns: Process designers can now enable a new option in the form designer to make dropdown fields searchable. End users can find the right entry faster – especially useful for long lists and complex forms. This saves time and significantly improves the user experience.

SharePoint Attachments: The SharePoint connector now also allows adding attachments to list items. This makes it easier to exchange important documents and ensures seamless information flow between workflow and SharePoint.

Entra ID Integration: The integration with Microsoft Entra ID has been further optimized. Changes to user data are now detected and synchronized more reliably, making the connection overall more stable and responsive. This ensures better security and smooth user management.

Number Field Formatting: Number fields can now be formatted to display and store all decimal places. This ensures precise data capture and more flexibility in calculations. This is particularly useful when very exact decimal numbers are required.

New Text Field Formats: The single-line text field now supports additional input formats. For example, addresses can now be collected. Users will be shown matching suggestions from a geodatabase. In addition, the use of regular expressions is supported.

Rich Text Support: In the multi-line text field, Rich Text can now be enabled, giving users extended formatting options.

Extended Email Sending: The email action now also supports CC and BCC recipients. In addition, a Reply-To value can be defined. If set, this address will automatically be used when recipients reply.

Mandatory Checkbox: The checkbox can now be marked as required. This makes it possible, for example, to ensure that users actively confirm a notice by checking the box.

Simplified Data Integration: With the detail export, querying data has been simplified through a generated data query link. In addition to the existing Excel export, data can now be retrieved directly. This link can, for example, be easily integrated into common BI solutions such as Power BI or Tableau to build reports more quickly and keep them automatically updated.

Application Insights: For on-premises installations, Application Insights is now supported as a logging target.

Performance Optimizations: Various measures have been implemented to improve performance.

Embedded form: To enable our customers to build forms faster, and in particular to reuse them, the option Embed forms has been implemented. This allows you to update and expand forms, for example, as well as reuse form modules in a process.

Calculations / value transfer in forms: It is often helpful to make forms even more dynamic. For this reason, linqi now supports calculations or the transfer of values. All you have to do is insert a placeholder as the default value for the control elements, which refers to a control element of the form itself. linqi automatically recognises these dependencies and performs the calculations automatically when changes are made.
For example, if two date fields, From and To, exist in a form, you can now also set the earliest date of the To field to the From field and thus force the To value to be after the From value.

Calculations in table rows: You can now also perform calculations within a table row. A new placeholder type Current table row is available for this purpose. You can use this to reference the columns of the table and thus calculate e.g. quantity * price. Note: Only saved table rows are available here. You must therefore temporarily save a form before you can reference a new column.

E-invoices: linqi now offers an action to read out e-invoices. Placeholders are available for the various properties of an e-invoice.
Note: This feature is deactivated by default. If you want to use this feature, you must first activate this feature for the respective client in the client administration.

Entra ID Custom Attributes: You can now also transfer custom fields from Entra ID to linqi. To do this, you can enter your own values in the Configuration of Entra ID instead of just selecting values from a dropdown field.

JavaScript in forms: Some of our customers have expressed the wish to use JavaScript in forms to cover special use cases. A new script control was implemented for this purpose. As this does not comply with the no-code principle, the Scripting feature must first be activated in the global admin area.

URL parameters in start links: In order to be able to use process start links as flexibly as possible, the option of defining URL parameters has been created. This allows you to use a start link for a wide variety of values.

SharePoint Connector customisations: It is now possible to create SharePoint events in the context of the person who made the change in SharePoint.
For on-premise: On-Premise customers can install a SharePoint Provider Hosted App to perform SharePoint actions in the context of the logged in user.

SSH / SFTP Port: You can now define a port for SSH / SFTP actions. You only need to enter the port separated by a colon after the host name.

Customisable business unit security roles: To make it even easier to integrate different people in the company into the digitalisation process, the option to create your own security roles has been implemented. In this way, you can, for example, authorise people to adjust processes but only read dashboards. You can also define that some people can design a process but not publish it. This allows you to involve everyone in exactly the way that suits your organisation best.
Click here for details

Check authorisations: Within Business unit management you can now check which persons have which authorisations in which business unit. This allows you to understand much more quickly why a person has or does not have access to a business unit.

Independent publication of executable and BPMN processes: It is now possible, instead of publishing the Executable and BPMN processes at once, to publish only the Executable or BPMN version. This allows you to work more independently on the two versions.

DATEV Connector: The DATEV Connector is now available for everyone. This allows you to transfer documents directly from a process to DATEV. Click here for details
Note: This feature is deactivated by default. If you want to use this feature, you must first activate this feature for the respective business unit in the business unit management.

SFTP / SSH Connector: In order to link linqi even better with different systems, new actions have been implemented for processes to communicate with a server via SFTP and SSH. This allows you to transfer files to other servers or execute complete commands. Click here for details
Note: This feature is disabled by default. If you want to use this feature, you must first activate this feature for the respective business unit in the business unit management.

SharePoint Connector extensions: The SharePoint actions have been extended so that you can now also set authorisations. You can now set permissions on sites, lists or even individual list entries or reset them to the inherited permissions. Click here for details

Performance optimisations: Various performance optimisations have been implemented to improve the speed of the application in all areas.

Improvement of the visual language: To improve the readability of the interface, especially within the Process Designer, we have replaced the icons. For example, it is now much easier to differentiate between the various actions within the Process Designer. This is also a preparation for the requirements of the European Accessibility Act (EAA), which will apply to most companies and organizations from June 2025. This is one of several minor adjustments to meet the legal requirements.

Design adjustments: Various design adjustments have been implemented to make it easier to get started. For example, the dashboards and the process designer now display a help text to make it easier to get started.

Number ranges: Number ranges have been implemented so that our customers can better customize the process numbers, but also generate their own numbers for invoices or similar. These can be created within the business unit administration and then referenced in the actions. This allows you to define sequential numbers with your own formats.

Dashboard Playlist: You can now create playlists within the dashboard. This allows you to automatically switch between different dashboards. This can help, for example, to run linqi on a status monitor.

PDF editing in the file upload control: Within the file upload control, it is now also possible to edit PDF files. This function is active by default, but can be deactivated within the configuration of the file upload control. The editing function itself is the same as that within the file preview control.

New process placeholders: The two new process placeholders “All persons with access” and “Persons with write permissions” now allow the corresponding persons to be queried.

Image compression: It is now possible to compress images via a new action. Here you can specify a compression strength, as well as a maximum size and width. A placeholder is then available for the compressed version of the image.
Note: You must activate the file functions feature in the business unit administration in order to be able to use these actions.

File Base64 Encoding: A new expression allows you to convert a file to a Base64 string. This advanced feature can help you to write a file to a database or send it to a web service.

GraphML Import: You can now import .graphml files as BPMN processes. This makes it even easier for you to integrate your existing processes into linqi.

Process validations: There are new validations within the process designer to prevent infinite loops, ensuring that your process runs through without any issues.

DATEV Connector: A new feature for the connection to DATEV has been implemented and rolled out for final acceptance. With this new feature, it will soon be possible to send documents to DATEV.
The final acceptance by DATEV must now be carried out. As soon as this has been carried out in the cloud environment, we will shortly be activating the DATEV connection for everyone.

Representative regulation: It is now possible to add substitution rules within the personal dashboard (click on the logo in the page navigation). This allows the deputy to edit all running processes or even start processes. This makes it particularly easy to hand over work to a holiday replacement, for example.

PDF editing: In order to be able to make minor adjustments to PDFs more quickly, it is now possible to activate the editing of PDF documents within the file preview control. For example, annotations can be made directly in PDF invoices.

Barcode generation: A new action now allows you to generate barcodes and QR codes. In this way you can, for example, insert a product EAN into a PDF or similar.
Note: You must activate the file functions feature in the business unit administration to be able to use these actions.

Read CSV file: You can now read CSV files via an action. In this way, it is possible, for example, to read a CSV file in a process and write it to a lookup list.
Note: You must activate the file functions feature in the business unit administration in order to be able to use these actions.

Rules in document templates: To make document templates more dynamic and also better align them with forms, it is possible to create rules within document templates. This allows you to show or hide elements.

Set date value expression: A new expression allows you to set parts of a date to a fixed value. For example, you can always specify the first of a month or similar.

Hiding table columns in forms: The table control in forms now allows you to hide columns. For example, you can fill one value per table row and then use it in a placeholder without showing it to the user.

Transfer search text to dashboard: Our customers have asked us to be able to open a dashboard via a link and transfer a search text directly. You can add the search text using the query parameter.